NAACP Experience

VENUE LOCATION:
Atlantic City Convention Center
1 Convention Blvd. – EXHIBIT HALLS B & C
Atlantic City, NJ 08401

Est. Attendees: 6000-7000
FREE OPEN TO THE PUBLIC

INSTALLATION/BOOTH SET-UP

• Thursday, July 14 1:00 p.m. - 5:00 p.m.
• Friday, July 15 9:00 a.m. - 5:00 p.m.
• Saturday, July 16 8:00 a.m. - 10:00 a.m.

EXHIBIT HALL HOURS

• Saturday, July 16 11:00 a.m. – 7:00 p.m.
• Sunday, July 17 11:00 a.m. – 6:00 p.m.
• Monday, July 18 12:00 p.m. – 7:00 p.m.
• Tuesday, July 19 12:00 p.m. – 6:00 p.m.

DISMANTLE/BOOTH

• Tuesday, July 19 6:00 p.m. – 10:00 p.m.
• Wednesday, July 20 8:00 a.m.- 12:00 p.m.

Exhibitors will be permitted entrance to the exhibit areas daily - two hours prior to opening and one-half hour immediately after closing. Unless prior arrangements have been made with the decorator for warehousing/ shipment or advance notification is provided and approved by the exhibitor manager, ALL EXHIBITS MUST BE IN PLACE AND READY FOR OPENING SATURDAY, JULY 16, 2022 AT 10:00 A.M. and MUST BE REMOVED BY WEDNESDAY, JULY 20, 2022 BY 12:00 P.M.

All exhibitors and company representatives, including vendors entering the exhibit hall during the exhibit and non-exhibit hours, must have the appropriate badges. Guests and children are not allowed in the exhibit hall during non-exhibit hours.

• 10'x10' (100 square feet) exhibit space with an 8-foot high back wall drape and a 3-foot high sidewall drape.
• Booth furnishings to include: one (1) 6-foot draped table, two (2) chairs, and one (1) wastebasket
• 7"x44" Booth identification sign printed with your company's name and booth number
• Each confirmed exhibiting company will be provided with two (2) complimentary convention registrations per 100 square feet purchased (e.g., 10'x10' equals 2 badges)

Exhibit booths are 10' x 10' except as noted on the floor plan. Each 10' x 10' booth comes equipped with aluminum columns and aisle posts, draperies, and a pre-printed sign displaying the name of the organization. Special signs may be ordered in advance from the Convention Decorator. Exhibits must be confined within the area of the space leased by the Exhibitor. Exhibits should not exceed 4" from each side. Exhibitors are strongly encouraged to rent carpet from Convention Decorator.

To qualify for a full refund of all exhibit fees paid (less a $50 administrative fee), cancellations must be received in writing no later than July 1, 2022. Cancellations received after July 1, 2022 are nonrefundable. Failure to cancel in writing will result in no refund and the exhibitor will be billed at the full space rate. The booth fee will be refunded if an application is not accepted.

Exhibitor Convention Registration Includes (Per 10'x10' booth): 

• Badge Allotment; (2) two Complimentary Convention Registrations

EXHIBITOR'S BADGES: Exhibitor's employees, who are designated by the exhibitor, will be issued Exhibitor's Badges which will authorize such employees to enter the exhibit area during hours when it is open for exhibitors, but not to the public. Badges must be visible at all times. Please do not request badges for anyone other than those actually manning the booth. Youth under the age of sixteen (16) will not be issued badges unless permission is given by the NAACP Vice President, Event Services.

PERSONNEL REGISTRATION: Booth personnel names can be submitted via the Registration Link (Already Registered) using the email address and confirmation number sent to you.

BADGE PICKUP: Badges can be picked up at the Atlantic City Convention Center –Exhibit Hall B&C NAACP Exhibitor Services Registration area during set-up hours. You will be required to sign for your badge and Convention materials.

Booth assignments are based on the date your application is received and availability. Final booth placement will be determined by NAACP management based on the product/service offered and the best placement for the overall Showcase.

• Booth placement will not be assigned until full payment is received.
• Exhibitors may not assign, sublet, share their booth, or in any way promote a business not registered for the Showcase.
• Exhibitors agree to occupy exhibit space and remain open and staffed during all show hours.
• IMPORTANT: Exhibitors may not extend their booth display, brochures, or personnel into any aisle or outside of their assigned booth. Sidewall displays may not interfere with adjoining booth visibility.

FERN, the official general service contractor, will send a link to the Exhibitor Services Manual 2 to 3 business days after the NAACP has emailed your booth assignment.

Online ordering affords the greatest discounts on services and rental items. To make your participation at the NAACP Experience 2022 go smoothly, we have prepared an Exhibitor Manual with all the information and services available to you at the event. Included in the manual is the Exhibitor Action Checklist which will give you information on important vendor deadlines and forms, so you can stay ahead of the game as you prepare for the show, such as Electricity, Phone, Internet, Furniture, Catering and Carpet, Booth Furnishings & Accessories, Sign Printing / Graphics Reproduction, Labor & Material Handling Services, and Inbound & Outbound Shipping. All exhibitors are required to provide some type of floor covering for their exhibit space.

EQUIPMENT: Shortly after exhibit space has been confirmed, exhibitors will receive a link to the exhibitor's kit. The services available for rental include carpet, furniture and furnishings, electrical supplies and electricians, display men, display equipment, including projectors, cleaning, and insurance coverage. The Convention Decorator will also design an exhibit to your specifications if desired.

LIABILITY OF THE NAACP: The NAACP shall not be held liable for loss or damage to goods or property of exhibitors or personal injury to the exhibitor or the exhibitor's employees. Each exhibitor expressly indemnifies and holds harmless the NAACP and its agents, employees, and directors from all such claims by any third party, arising from or related to the use of the space(s) by the Exhibitor. The Exhibitor further warrants that they will adhere to all applicable rules, regulations, and laws.

FREIGHT HANDLING: All information regarding Drayage service will be handled by the Convention Decorator.

MISCELLANEOUS REGULATIONS: No loudspeakers, phonographs, sound movies, or megaphones that interfere with adjoining exhibits will be permitted in the Exhibit Hall without prior notice and approval of the NAACP Senior Director of Events Planning. Silent movies must be located so as not to interfere with other exhibitors' aisle space and operation and must conform to any regulation as set by the event venue.

No combustible decorations such as crepe paper, tissue paper, cardboard, or corrugated paper shall be used at any time. All packing containers, excelsior, and wrapping paper are to be removed from the floor and must be stored under the tables or behind displays.

IN ORDER THAT THE EXHIBITION MAY BE OF THE GREATEST BENEFIT TO EXHIBITORS, ORDERS FOR FUTURE DELIVERY OF PRODUCTS ARE PERMITTED. HOWEVER, THE SALE OF ANY ITEM FOR DELIVERY ON THE PREMISES IS SPECIFICALLY FORBIDDEN.

SUB-LETTING: The exhibitor agrees not to assign, sublet, or share, in whole or in part, their assigned space without prior notice and approval by the NAACP Vice President, Event Services.

SOLICITATION BY NON-EXHIBITORS: Firms and their representative's not assigned exhibit space are prohibited from soliciting business in any form in the exhibit hall. Violators of the prohibition will be promptly ejected from the hall.

Exhibitors will not be permitted to unload themselves on the loading dock.

The union rules for the Atlantic City Convention Center – Coming Soon!